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Shopping Lists

Generate accurate shopping lists based on your upcoming events, menus, and current inventory.

Understanding Shopping Lists​

Bartendie shopping lists:

  • Calculate needed quantities based on menu and guest count
  • Account for your current inventory
  • Optimize purchases to minimize waste
  • Organize items by store or category
  • Provide estimated costs

Generating Shopping Lists​

From an Event​

Create a shopping list for a specific event:

  1. Open the event details
  2. Tap "Generate Shopping List"
  3. Review the calculated needs
  4. Make any adjustments
  5. Save or share the list

From the Shopping List Screen​

Create a shopping list for multiple events:

  1. Go to the "Shopping Lists" screen
  2. Tap "Create New List"
  3. Select events to include
  4. Set additional parameters
  5. Generate the combined list

Manual Creation​

Build a list from scratch:

  1. Go to the "Shopping Lists" screen
  2. Tap "Create Custom List"
  3. Add items manually or from inventory
  4. Specify quantities
  5. Save your list

Shopping List Calculations​

How Quantities Are Determined​

Bartendie calculates needed amounts using:

  1. Recipe measurements × number of servings
  2. Batch scaling factors
  3. Standard bottle/package sizes
  4. Current inventory levels
  5. Waste factor (configurable)

Adjusting Calculations​

Customize calculation parameters:

  1. From "Settings" > "Shopping"
  2. Configure:
    • Buffer percentage (extra amounts)
    • Minimum purchase quantities
    • Rounding preferences
    • Package size standards

Managing Shopping Lists​

Viewing Lists​

Access your shopping lists:

  1. Tap "Shopping Lists" in the main menu
  2. See active and completed lists
  3. Filter by date, event, or status

Editing Lists​

Make changes to generated lists:

  1. Open the shopping list
  2. Tap "Edit"
  3. Modify quantities
  4. Add or remove items
  5. Save changes

Marking Items as Purchased​

Track your shopping progress:

  1. While shopping, tap items as you purchase them
  2. Optionally enter actual price paid
  3. Add notes about substitutions
  4. Track total spent against estimate

Shopping List Organization​

Categorizing Items​

Group items for efficient shopping:

  1. From any shopping list, tap "Organize"
  2. Choose organization method:
    • By store type (liquor store, grocery, specialty)
    • By product category (spirits, mixers, garnishes)
    • By recipe (grouped by drink)
    • Alphabetical

Store Assignments​

Assign items to specific stores:

  1. From the shopping list, tap "Assign Stores"
  2. Select a store for each item
  3. Split the list by store
  4. Optimize routing between stores

Sharing and Exporting​

Sharing Options​

Send lists to others:

  1. Open a shopping list
  2. Tap "Share"
  3. Choose format:
    • Text message
    • Email
    • Print
    • Export to apps

Collaborative Shopping​

Shop with others:

  1. Tap "Collaborate" on a shopping list
  2. Invite collaborators
  3. Assign items or sections
  4. Track real-time progress
  5. Communicate through in-app chat

Post-Shopping Actions​

Updating Inventory​

Add purchases to inventory:

  1. After completing shopping, tap "Update Inventory"
  2. Verify quantities purchased
  3. Scan barcodes or confirm manually
  4. Add new products discovered while shopping

Cost Tracking​

Monitor spending:

  1. Enter actual prices paid
  2. View total cost breakdown
  3. Compare estimated vs. actual spending
  4. Track costs by event, category, or time period

Tips for Effective Shopping​

  • Generate lists well in advance of events
  • Verify physical inventory before finalizing lists
  • Check for sales or specials before purchasing
  • Consider shelf life when buying perishables
  • Use the barcode scanner when adding purchases to inventory
  • Review completed lists to improve future estimates
  • Save lists for recurring events as templates